Each year, the United States Citizenship and Immigration Services (USCIS) disposes of E-Verify records that are over 10 years old. The USCIS maintains this schedule in accordance with the National Archives and Records Administration (NARA) records retention and disposal schedule. Please see the USCIS Fact Sheet to learn more [PDF version].
In accordance with records retention and disposal policies, the USCIS will delete E-Verify records over 10 years old on April 1, 2017. This means that E-Verify employers have through March 31, 2017, to download and save the new Historic Records Report. The USCIS Fact Sheet explains that Program or Corporate Administrators may download the Historic Records Report from E-Verify. The Historic Records Report will contain information about each E-Verify case that will be purged.
The USCIS Fact Sheet explains that “E-Verify recommends that employers write the E-Verify case verification number on the corresponding Form I-9, Employment Eligibility Verification.” The Fact Sheet suggests that employers may wish retain the Historic Records Report “with the corresponding Form I-9.”
Instructions for Downloading Historic Records Report
The USCIS has also posted instructions for downloading the Historic Records Reports in E-Verify. For your convenience, we have posted a PDF of the USCIS instructions for downloading the Historic Records Report prior to the purging of old E-Verify records [PDF version]. The document contains step-by-step instructions along with pictures.